How to Embed Content with Microsoft Lists Formatting

Microsoft Lists continues to evolve, offering more dynamic and interactive features to streamline your workflow. The latest update introduces an exciting capability: embedding content directly into your lists with ease. This new feature is designed to enhance your lists, allowing you to integrate rich content like document previews, registration forms, and even videos from external platforms.

Embed Content with Microsoft Lists Formatting

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Fix Issue: Embedding content from this website isn’t allowed

If you are formatting Microsoft Lists to make use of the embed functionality and you are seeing the message Embedding content from this website isn’t allowed, then you will need to white list the URL form the source site on your SharePoint site.

Embedding content from this website isn't allowed

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Microsoft Lists Forms vs Microsoft Forms – When use Which?

In the world of data collection and user feedback, Microsoft has been a key player with its versatile tools: Microsoft Lists and Microsoft Forms.

With the recent release of the new forms experience for Microsoft Lists, the dynamics of this two amazing tools have changed a bit, let’s dive into what each tool offers and when you should use one over the other.

Microsoft Lists Forms vs Microsoft Forms

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Enhancing Data Management with Microsoft Lists Forms and Form Formatting

Microsoft Lists is a great tool for data collection in your organization. With the introduction of Microsoft Lists Forms, the process has been refined, offering a more targeted and user-centric approach. A key advantage of this new feature is the selective exposure of fields to users, safeguarding the full data schema of your list.

Despite this advancement, the feature does not differentiate the data input by the user from the subsequent additions made by someone with full list access. The fields are displayed side by side, which can lead to a mix-up of user-input data with that intended for the list owner.

Enhancing Data Management with Microsoft Lists Forms and Form Formatting

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The Column Type Checklist for Microsoft Lists Forms

Microsoft Lists has introduced a new feature that streamlines the process of creating and managing lists: Microsoft Lists Forms. This addition is a significant step forward, enhancing the functionality of Microsoft Lists by providing a more intuitive and user-friendly interface to add data to the lists.

However, it’s important to note that not all column types available in Microsoft Lists are currently supported in Microsoft Lists Forms. This limitation is something to keep in mind when designing your forms.

Microsoft Lists Forms - Column Type checklist

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Microsoft Lists Forms: Your Step-by-Step Starter Guide

Do you know that you can also use Microsoft Lists to create and share custom forms, such as registration forms, surveys or even quizzes? With Microsoft Lists Forms, you can easily design and distribute forms in your organization to collect feedback, opinions, or answers from your audience.

Microsoft Lists Forms is a new feature that was just released for Microsoft 365 users. It can be compared to Microsoft Forms, however, unlike Microsoft Forms, Microsoft Lists Forms integrates seamlessly with Microsoft Lists and allows you to create forms from existing list data or from scratch in minutes.

Microsoft Lists Forms - Step-by-Step Starter Guide

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How to Use a Choice Field in a Lookup Column Using SharePoint and Microsoft Lists

SharePoint and Microsoft Lists are powerful tools for creating and managing data in various scenarios. One of the features that they offer is the ability to create lookup columns, which allow you to reference data from another list in your site. This can be useful for creating relationships between different types of data, such as customers and orders, products and categories, or employees and projects.

However, not all column types can be used as lookup fields. One of the column types that is not supported by default is the choice column, which lets you create a drop-down list of predefined options for your users to select from.

Choice Field in a Lookup Column Using SharePoint and Microsoft Lists

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How to hide the unassigned items bucket from the board view in Microsoft Lists

Microsoft Lists is a great tool for creating and managing lists of data, tasks, events, and more. One of the features of Microsoft Lists is the ability to create a board view based on choice columns. This allows you to group and visualize your list items by different categories, such as status, priority, or owner.

However, there is a default bucket that is always visible in the board view, even if the column you selected to be used as the buckets is defined as mandatory. This bucket is called “Unassigned items” and it shows the items that have no value for the choice column. This can be annoying and confusing, especially if you have a large list with many items and buckets.

Unassigned items bucket in Microsoft Lists board view

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How to Switch from Star Rating to Like Rating in SharePoint and Microsoft Lists

In my previous post, I wrote about how an old and mostly unknown column type in SharePoint and Microsoft Lists made a comeback and is now fully integrated in the Lists features without tricks and workarounds to make it available. This column type is the rating column, which allows users to rate items in a list using stars or likes.

By default, the rating column is created with a star rating that goes from 0 to 5. However, it can be changed after the column is created to a like rating. A like rating is a simple binary option that lets users indicate whether they like or dislike an item in a list.

Microsoft Lists Like column

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How to Create Ratings Columns in Microsoft Lists with the New UI

If you are a fan of Microsoft Lists, you might have noticed a new feature that makes it easier to add ratings columns to your lists. Ratings columns allow you to collect feedback from your users or team members in the form of stars or thumbs up/down. They are a great way to measure satisfaction, popularity, or quality of your list items.

In the past, adding ratings columns to your lists was not a straightforward process. You had to either go to the classic list settings and enable ratings from there, or use PowerShell to activate ratings on modern communication sites. I wrote about this limitation in a previous blog post.

Microsoft Lists Rating Column

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I've been working with Microsoft Technologies over the last ten years, mainly focused on creating collaboration and productivity solutions that drive the adoption of Microsoft Modern Workplace.