How to Hide Real‑Time Collaborators in Microsoft Lists and Why It Actually Matters

By Feb 7, 2026 Admin 0 Comments

Microsoft Lists keeps evolving, and one of the most subtle but important changes is the new admin control that allows you to hide real‑time collaborators at the site collection level.

If you missed the announcement, it’s now possible for admins to disable the little avatars that show who else is currently viewing or editing a list. This isn’t just another option buried somewhere in PowerShell. It addresses real privacy concerns and can make a big difference in how teams work day to day.

Microsoft Lists Real-Time Collaboration

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Driving Organizational Success with Microsoft Lists: A Practical Guide

By Jan 5, 2026 Adoption 0 Comments

When organizations grow, so does complexity. Tasks spread across spreadsheets, emails, and chat threads. I’ve seen teams lose hours chasing updates because no one knew which version was the latest. That’s not just frustrating, it’s costly.

Microsoft Lists changes that. It’s not just a tool; it’s a framework for structured collaboration. Born from SharePoint Lists, it offers a modern interface that fits seamlessly into Microsoft 365. For organizations, this means better visibility, accountability, and efficiency.

Microsoft Lists adoption

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Microsoft Lists Updates 2025: Deprecations and New Features

By Sep 30, 2025 Microsoft Lists 0 Comments

Microsoft Lists has been a handy tool for organizing work, tracking tasks, and building lightweight apps without writing code. But like everything in the Microsoft 365 ecosystem, it evolves—and sometimes that means saying goodbye to features we’ve grown used to. Recently, Microsoft announced some big changes, including deprecations, reversals, and some exciting new capabilities. Let’s break it down.

Microsoft Lists 2025 Update

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Microsoft Lists Gets a Much-Needed Makeover: Problem-First Approach Changes Everything

By Apr 19, 2025 Forms 0 Comments

Ever been frustrated trying to set up a Microsoft List? You’re not alone. For years, the platform has forced users to think about data structure first and actual problems second. But that’s finally changing—and it’s a game-changer for everyday users. The previous design prioritized technical structure over user goals, creating unnecessary complexity, but this update finally puts users and their problems first in the creation process.

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Introducing Branching in Microsoft Lists Forms

By Feb 10, 2025 Forms 0 Comments

Branching in forms allows you to create dynamic forms that adapt based on user input. This means that the form can change in real-time, showing or hiding fields depending on the choices made by the user. This is particularly useful when dealing with different types of data that require different sets of information.

For example, in a contact list where you store information about both internal and external users, the data requirements for each type of contact can vary significantly. Internal contacts might only need a person column, while external contacts require multiple fields to capture the same information. Additionally, both types of contacts might need extra information that is relevant to both.

Microsoft Lists Forms - Branching

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Exciting 4 New Column Types in Microsoft Lists Forms

By Dec 17, 2024 Forms 0 Comments

Since their release, Microsoft Lists forms have evolved significantly, offering users more flexibility and functionality. Recently, four new column types have been introduced: Image, Location, Lookup, and Attachments.

These additions enhance the way you can capture and manage data. Let’s dive into what each column type is used for and explore some practical scenarios.

Microsoft Lists Forms new Columns

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Discover the Exciting New Updates Coming to Microsoft Lists Forms!

By Aug 12, 2024 Forms 0 Comments

If you’ve been using the Forms feature in Microsoft Lists, you’ll want to know about the four major updates coming soon.

Forms in Microsoft Lists have been a popular topic on my blog. I’ve received many questions about it, and posts explaining how the feature works are getting a lot of traffic. Clearly, it’s a feature that many of you are interested in and actively using.

To help you stay prepared, here’s a look at what’s coming by the end of the year.

Microsoft Lists Forms new features

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Creating a Viva Connections Dashboard Using Microsoft Lists Formatting

By Jul 17, 2024 Formatting 2 Comments

I’m a fan of Viva Connections Dashboard. It’s got a cool look on SharePoint pages. But here’s the thing, it only works within Viva Connections. That means I can’t use it on other sites that aren’t part of Viva Connections. Bummer, right?

But hey, I’m not one to back down from a challenge. I decided to create a custom list that looks like the ACEs cards from Viva Connections. The best part? You can use this list on any site, Viva Connections or not. Let me walk you through how to do this.

Viva Connections Dashboard Using Lists Formatting

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How to Embed Content with Microsoft Lists Formatting

By May 20, 2024 Formatting 0 Comments

Microsoft Lists continues to evolve, offering more dynamic and interactive features to streamline your workflow. The latest update introduces an exciting capability: embedding content directly into your lists with ease. This new feature is designed to enhance your lists, allowing you to integrate rich content like document previews, registration forms, and even videos from external platforms.

Embed Content with Microsoft Lists Formatting

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Fix Issue: Embedding content from this website isn’t allowed

By May 20, 2024 Formatting 0 Comments

If you are formatting Microsoft Lists to make use of the embed functionality and you are seeing the message Embedding content from this website isn’t allowed, then you will need to white list the URL form the source site on your SharePoint site.

Embedding content from this website isn't allowed

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João Ferreira

I've been working with Microsoft Technologies over the last ten years, mainly focused on creating collaboration and productivity solutions that drive the adoption of Microsoft Modern Workplace.

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