How to format a Microsoft Lists Calendar view

Modern SharePoint and Microsoft Lists calendar views are available for some time now and I covered the creation process already here in the blog.

What I’m explaining in this post is how you can easily format the calendar with colors to better identify the items throughout the month.

Format Microsoft Lists and SharePoint calendars

In the following example you can see a list I’m using to keep track of expenses with different color codes applied to each category, my goal is to format the Calendar view with the same colors so I can visually see the same information in the monthly view.

Format Microsoft Lists and SharePoint calendars

To implement the calendar view customization you need to do the following:

  1. Switch to the calendar view, if you don’t have one yet have a look here to learn how to create it
  2. Open the view selector and then click on Format Current View
    Format Microsoft Lists and SharePoint calendars
  3. In the format view window, select the Conditional formatting
    Format Microsoft Lists and SharePoint calendars
  4. Click on Add Rule
  5. Choose the column you would like to use to for the formatting, a comparison type an the value in the column
  6. Select one of the available colors to paint the item
    Format Microsoft Lists and SharePoint calendars
  7. Click on Save and repeat the same process for all the columns

As you can see in the image below, my calendar also shows the colors of each one of the categories I have in the list view.

Format Microsoft Lists and SharePoint calendars


2 Responses to “How to format a Microsoft Lists Calendar view”

  1. AJ McConville

    March 9, 2023

    thanks! is it possible to view the calendar for a year or multiple months at a time? We are creating a programme for the year.

    Reply
    • João Ferreira

      March 23, 2023

      Hi AJ,

      Unfortunately is not possible, you can only choose between Month and Week views.

      Have a nice day,

      João

      Reply

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I've been working with Microsoft Technologies over the last ten years, mainly focused on creating collaboration and productivity solutions that drive the adoption of Microsoft Modern Workplace.