Sometimes Microsoft 365 gives us overlapping features, and it’s easy to wonder which one to pick. Microsoft Lists has its own form experience, so why should you use Microsoft Forms to collect information and write the responses into a List?
The short answer: because Forms does things Lists can’t.
Ever been frustrated trying to set up a Microsoft List? You’re not alone. For years, the platform has forced users to think about data structure first and actual problems second. But that’s finally changing—and it’s a game-changer for everyday users. The previous design prioritized technical structure over user goals, creating unnecessary complexity, but this update finally puts users and their problems first in the creation process.
Branching in forms allows you to create dynamic forms that adapt based on user input. This means that the form can change in real-time, showing or hiding fields depending on the choices made by the user. This is particularly useful when dealing with different types of data that require different sets of information.
For example, in a contact list where you store information about both internal and external users, the data requirements for each type of contact can vary significantly. Internal contacts might only need a person column, while external contacts require multiple fields to capture the same information. Additionally, both types of contacts might need extra information that is relevant to both.
Since their release, Microsoft Lists forms have evolved significantly, offering users more flexibility and functionality. Recently, four new column types have been introduced: Image, Location, Lookup, and Attachments.
These additions enhance the way you can capture and manage data. Let’s dive into what each column type is used for and explore some practical scenarios.
If you’ve been using the Forms feature in Microsoft Lists, you’ll want to know about the four major updates coming soon.
Forms in Microsoft Lists have been a popular topic on my blog. I’ve received many questions about it, and posts explaining how the feature works are getting a lot of traffic. Clearly, it’s a feature that many of you are interested in and actively using.
To help you stay prepared, here’s a look at what’s coming by the end of the year.
In the world of data collection and user feedback, Microsoft has been a key player with its versatile tools: Microsoft Lists and Microsoft Forms.
With the recent release of the new forms experience for Microsoft Lists, the dynamics of this two amazing tools have changed a bit, let’s dive into what each tool offers and when you should use one over the other.
Microsoft Lists is a great tool for data collection in your organization. With the introduction of Microsoft Lists Forms, the process has been refined, offering a more targeted and user-centric approach. A key advantage of this new feature is the selective exposure of fields to users, safeguarding the full data schema of your list.
Despite this advancement, the feature does not differentiate the data input by the user from the subsequent additions made by someone with full list access. The fields are displayed side by side, which can lead to a mix-up of user-input data with that intended for the list owner.
Microsoft Lists has introduced a new feature that streamlines the process of creating and managing lists: Microsoft Lists Forms. This addition is a significant step forward, enhancing the functionality of Microsoft Lists by providing a more intuitive and user-friendly interface to add data to the lists.
However, it’s important to note that not all column types available in Microsoft Lists are currently supported in Microsoft Lists Forms. This limitation is something to keep in mind when designing your forms.
Do you know that you can also use Microsoft Lists to create and share custom forms, such as registration forms, surveys or even quizzes? With Microsoft Lists Forms, you can easily design and distribute forms in your organization to collect feedback, opinions, or answers from your audience.
Microsoft Lists Forms is a new feature that was just released for Microsoft 365 users. It can be compared to Microsoft Forms, however, unlike Microsoft Forms, Microsoft Lists Forms integrates seamlessly with Microsoft Lists and allows you to create forms from existing list data or from scratch in minutes.
I've been working with Microsoft Technologies over the last ten years, mainly focused on creating collaboration and productivity solutions that drive the adoption of Microsoft Modern Workplace.
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